01-0173R

RESOLUTION AUTHORIZING AN AGREEMENT WITH THE DULUTH ENTERTAINMENT CONVENTION CENTER FOR FACILITY RENTAL AND CATERING COSTS IN THE AMOUNT OF $20,000 IN CONNECTION WITH THE LEAGUE OF MINNESOTA CITIES ANNUAL CONFERENCE JUNE 18- 21, 2001.

BY COUNCILOR FENA:

        WHEREAS, the League of Minnesota Cities ("LMC") holds its annual conference (June 18-22, 2001) in its member cities on a rotating basis and for the year 2001 has chosen Duluth as its host city and the Duluth Entertainment Convention Center as its host facility; and

        WHEREAS, it is customary for the host city to pay for the event's convention facility cost plus the costs to host an opening night reception estimated to cost approximately $15,000; and

        WHEREAS, the LMC is contributing $5,000 towards the annual conference facility rental costs and the Duluth Entertainment Convention Center ("DECC") has agreed to reduce its normal facility rental charge from $13,000 to $5,000 to reflect such rent contribution;

        NOW, THEREFORE, BE IT RESOLVED, that the proper city officials are authorized to enter into an agreement with the Duluth Entertainment Convention Center in the amount of $20,000 to pay for facility rental costs and the opening night reception catering costs in conjunction with the League of Minnesota Cities Annual Conference June 18-21, 2001 payable out of Fund 0100, Agency 015, Org. 2030, Object 5441. The resolution further authorizes the appropriate city officials to accept a $5,000 contribution from the LMC to help defray the conference costs of the host city.


STATEMENT OF PURPOSE:  This resolution will authorize the city to enter into an agreement with the Duluth Entertainment Convention Center ("DECC") in the amount of $20,000 to pay for facility rental costs and opening night catering costs in conjunction with the League of Minnesota Cities Annual Conference to be held in Duluth June 18-21, 2001. The resolution also authorizes the acceptance of the LMC's contribution of $5,000 which will be used to defray some of the event costs. It is customary for the host city to pay for costs that exceed the $5,000 LMC contribution. One reason that Duluth was chosen for 2001 was to help showcase and advertise the DECC's new Harbor Side Convention Center expansion. To show its appreciation of this, the DECC has graciously agreed to reduce its facility rental charges from $13,000 to $5,000, the amount of the LMC contribution. The city's net cost of $15,000 will be used to pay for catering and other costs to host the opening night reception which is used as a key opportunity to showcase the host city.