01-0593R

RESOLUTION AWARDING CONTRACT TO DUNCAN INDUSTRIES FOR TWO HANDHELD METER MANAGEMENT SYSTEMS AND A PARKING METER MANAGEMENT SYSTEM, IN THE AMOUNT OF $62,128.91.

BY PRESIDENT EDWARDS:

        RESOLVED, that Duncan Industries be and hereby is awarded a contract for furnishing and delivering two handheld meter management system with software and a parking meter management system with software for the traffic operations division and the M.I.S. division in accordance with specifications on its low specification bid of $62,128.91, terms net 30, FOB destination, $15,336 payable out of Capital Equipment Fund 0250, Dept./Agency 015, Organization NR00, Object E037 and $46,792.91 payable out of General Fund 0100, Dept./Agency 015, Organization 2020, Object MS07.



STATEMENT OF PURPOSE: This resolution will authorize the purchase of two handheld meter management systems with software and a parking meter management system from Duncan Industries for $62,128.91 to be paid from Capital Equipment Fund 0250 and General Fund 0100. The management system is in conjunction with the Duncan Eagle parking meters and will include hand held writers and supporting software compatible with the existing system software. The parking meter management systems will replace the paper parking tickets and will assist in parking control and improve tracking violations in the downtown area of Duluth. The City of Duluth Parking Commission and the Greater Downtown Council have recommended that the City of Duluth purchase this equipment using the funds created by the incremental revenue from the parking meters in the downtown area of Duluth. Duncan Industries is a sole source company who can supply Traffic Operations Division and M.I.S. Division with these management systems. Duncan Industries has offered to furnish $15,336 of this equipment with at no cost subject to an agreement to trade-in of 200 older version of Eagle meter mechanism for new ones at a net purchase price of $50 each. Incremental revenue from the parking meters in the downtown area of Duluth fund #0100 balance as of January 16, 2001 is $414,215.00. The uncommitted funds in Object E037 is $28,889 and the uncommitted funds in Object MS07 is $50,879. Requisition Nos. 01-0349 and 01-0350