04-0753R


RESOLUTION AWARDING CONTRACT TO CORPORATE EXPRESS, INC., FOR OFFICE SUPPLIES AS NEEDED DURING YEAR 2005, YEAR 2006 AND YEAR 2007 IN THE AMOUNT OF APPROXIMATELY $175,000 PER YEAR FOR A THREE-YEAR ESTIMATED TOTAL OF $525,000.

BY COUNCILOR STEWART:

     RESOLVED, that Corporate Express, Inc., be and hereby is awarded a contract for furnishing and delivering office supplies as needed during year 2005, year 2006 and year 2007 for the various departments and divisions in accordance with specifications on its low specification bid of an estimated $175,000 per year for a three-year estimated total of $525,000, terms net 30, FOB destination, payable out of various funds, departments/agencies, organizations, objects.

     BE IT FURTHER RESOLVED, that proper city officials be authorized to renew this contract for two additional one year periods subject budget allocations and the agreement of both parties.


STATEMENT OF PURPOSE: This resolution awards a contract to provide all office supplies as needed during year 2005, year 2006 and year 2007 for all city of Duluth departments/divisions and authorities for an estimated $175,000 per year for a three year estimated total of $525,000 to be paid from various funds. By purchasing all office supplies from a single source the city will be able to take better advantage of available volume discounts. Based on bids received for 157 core contract items and the additional discount for all other items the city may purchase, the low bidder will provide the products and services at the lowest price. There is sufficient budget appropriation in each of these departments/divisions to award this resolution. The resolution amount is an estimate based on using departments anticipated requirements. This is the first year of a three-year contract. Bid No. 04-0103


Tabulation of bids received September 7, 2004

Corporate Express, Duluth, MN

57% discount

Innovative Office Solutions, Burnsville, MN

57% discount

Boise Cascade Office Products, Maple Grove, MN

55% discount

Northern Business Products, Duluth, MN

cost + 14% discount

Office Depot, Plymouth, MN

35% discount