04-0831R


RESOLUTION AUTHORIZING THE PROPER CITY OFFICIALS TO ENTER INTO AN AGREEMENT WITH PRO-WEST AND ASSOCIATES, INC., TO PROVIDE PROFESSIONAL SERVICES FOR DIGITAL PLAT AND PARCEL DATA MAPPING, ESTIMATED AT $99,000.

BY COUNCILOR STEWART:

     WHEREAS, the city of Duluth requires to have a digital plat and parcel data mapping project; and

     WHEREAS, the city desires to hire a consultant to provide the services required for the coastal management assistance program for the Chester Creek and Miller Creek ownership mapping project; and

     WHEREAS, Pro-West and Associates, Inc., has submitted a proposal for the consulting services in connection with this project.

     NOW, THEREFORE, BE IT RESOLVED, that the proper city officials are hereby authorized to enter into an agreement with Pro-West and Associates, Inc., to provide the city with such consulting services.

     BE IT FURTHER RESOLVED, that the cost of said consulting services, estimated at $99,000, will be payable from the Special Project Fund 0210, Department/Agency 030, Organization 2154, Object 5319.


STATEMENT OF PURPOSE: This resolution will authorize the professional services by Pro-West and Associates, Inc. for an estimated cost of $99,000. The city of Duluth is beginning a five-year effort to accurately map the plats and parcels of the city. This effort coincides with the St. Louis County’s five-year plan to map the plats and parcels of the whole county. The city of Duluth was awarded a grant for $99,000 from the Minnesota Lake Superior coastal program to assist the city to defray a portion of the cost of the Chester Creek and Miller Creek ownership mapping project (see Resolution 04-0628, passed September 13, 2004, accepting the grant). The city will provide matching funds in the form of in-kind services which will be valued at approximately $100,000. The project will digitally create 13,000 parcels, their plats and to gather the GIS control that will be used to accurately register the location of this property.


The completed parcel map will be used to quickly and efficiently identify ownership, zoning, land-use, property values and will also be used as an analysis tool for many different aspects of city management including storm water management, sewer inflow and infiltration, wetland protection, engineering projects, planning, crime analysis and tax assessment. Proposal No. 04-0631


Tabulation of bids received November 4, 2004

Pro-West and Associates, Inc., Walker, MN

proposal received

Short Elliott Hendrickson, Inc., Duluth, MN

proposal received

Community GIS Services, Inc., Duluth, MN

proposal received

Bruce Harris and Associates, Batavia, IL

proposal received