RESOLVED, that the proper city officials are hereby authorized to enter into an agreement, a copy of which is on file in the office of the city clerk as Public Document No. ___________, with the township of Rice Lake authorizing the township to use two city-leased road graders during the summer months in exchange for providing year-around, in-door storage for said equipment.

STATEMENT OF PURPOSE:  The purpose of this resolution is to authorize an agreement with Rice Lake Township allowing them the use of two city road graders during the summer months in exchange for the township providing heated, in-door storage for the equipment on a year-around basis, a benefit to the city especially during the winter months.

The city has a number of road graders in its vehicle fleet, some of which are used primarily for snow removal in the winter. Two such pieces of equipment are “assigned” to the Woodland maintenance district. It would be desirable for that equipment to be stored in a building, especially during the winter months, not only for general good of the equipment but also, as they are powered by diesel motors, to insure they will start and be available during very cold weather. The city would need immediate access to the equipment and any storage facility on a 24/7 basis.

Rice Lake Township has room to store two graders at their maintenance garage located on the Martin Road east of Arnold Road. This location would serve the city’s needs because of its proximity to the Woodland maintenance district. They also have a need for use of such equipment during the summer on a limited basis for grading gravel roads in the township for which it is responsible. Such use would “dovetail” nicely with the city’s need to have the graders operated on a minimal basis during the summer to keep the equipment lubricated, to keep the seals functional and so forth.

Under the agreement, the township would provide storage for the graders at their maintenance garage and would provide access to city staff on a 24/7 basis so that our equipment operators would always have access to the equipment. In return, the township would be entitled to use the graders from May 1 to October 1 of each year to meet the above-described needs. However, they would be required to hire city employees approved by the director of public works and utilities to operate the equipment.

The city would be responsible for all maintenance and repair of the equipment but the township would agree to reimburse the city for any such work which resulted from damage to it or extraordinary maintenance arising out of the township’s use of it. City employees while operating the equipment for the township, would be deemed to be township employees, not city employees, and the township is agreeing to defend, indemnify and insure the city for liability arising out of their use and storage of the equipment.

The agreement is for a term of one year and automatically is renewed for up to four one year periods unless sooner terminated.