PUBLIC WORKS AND UTILITIES COMMITTEE
RESOLVED, that city officials are hereby authorized to renew the contract with Ace Property Maintenance, Inc., the second year of a potential three-year contract, for grass cutting in various city locations during year 2008 in accordance with the city’s specifications and the vendor’s quote, for an estimated amount of $47,380, terms net 30, FOB job sites, payable from various funds, agencies, organizations and objects.
PUBLIC WORKS & UTIL/VARIOUS/PURCH
STATEMENT OF PURPOSE: This resolution will authorize the renewal of a city contract, the second year of a potential three-year contract, with Ace Property Maintenance, Inc., for cutting grass at various city locations during year 2008 for an estimated $47,380, payable from various funds.
The city originally posted a request for bids on the website April 6, 2007. The purchasing division divided the city into four regions and posted maps on the web showing a majority of parcels in these regions. Bidders could bid on specific regions or on all regions as a whole. Bids were based on a one-time cut per lot cost basis, totaled by region, and then totaled for all lots. Four vendors submitted bids by the April 24, 2007, closing date - Deuce Complete Property Care, Ace Property Maintenance, Inc., Goodwill Industries and Udeen Trucking.
The 2007 award was split between Deuce Complete Property Care and Ace Property Maintenance, Inc. In 2008, Deuce Complete Property Care is unable to fulfill its contract with the city. Therefore, the city will renew its contract with Ace Property Maintenance, Inc. Ace will assume responsibility for all grass cutting locations.