COMMITTEE OF THE WHOLE
BY PRESIDENT REINERT:
The city council finds:
(a) It is in the best interest of the city for the council and the administration to communicate effectively on matters of public policy development; and
(b) At the council’s annual retreat, the council and the administration discussed a shared protocol for public policy development.
NOW, THEREFORE, BE IT RESOLVED, the council will utilize the following protocol for the development of a policy initiative and strongly encourage the administration to do the same:
(a) The administration will e-mail or update the appropriate council committee chair on major policy initiatives and projects;
(b) The council committee chair will attend department updates and/or communicate directly with department heads. Councilors will use the committee reports section of the agenda to provide the council with up to date information or to highlight items relevant to the councilor’s assigned committee;
(c) The council will use committee meetings to discuss complex projects or policy discussion. Attendance at the meetings is expected by committee members and is open to other councilors;
(d) For an individual councilor initiative, he or she shall:
(1) Give the council and chief administrative officer up to date information as far in advance as feasible;
(2) Schedule an early meeting which includes the appropriate committee chair and department head(s);
(e) The council will utilize reports from the administration and committee reports during the agenda session to provide brief, up to date information on major projects and issues on the horizon.
STATEMENT OF PURPOSE: This resolution sets out a preferred method of operation for processing council business.