Human Resources

City Policies & Procedures

Welcome to the City of Duluth e-Policy and Procedure Manual (e-PPM). This page is the official site for all City of Duluth Policies and Procedures. There are specific procedures for many of the general policies stated in the e-PPM. If you have questions or concerns about the policies outlined here, you should contact your manager or Human Resources.

The policies stated in this e-PPM are subject to change at any time at the sole discretion of the City of Duluth. From time to time, management personnel will receive updated information regarding changes in policy. It is their responsibility to make their employees aware of these changes. See "Policy and Procedure Manual Usage" for specifics. Also, please check back often for updates.

The contents of the e-PPM are not intended to create a contract or agreement between the City and its employees. For those employees in a position covered by a collective bargaining agreement, you should refer to the specific agreement which governs your terms and conditions of employment. Those agreements are found here.

Policies & Procedures

  •   2015 Mileage Rate167.5 KB
  •   Accident Incident Reporting71.3 KB
  •   Aerial Lift Bridge Rides18.7 KB
  •   Americans With Disabilities Act58.6 KB
  •   Animal Bite Policy421.5 KB
  •   AWAIR464.4 KB
  •   Charitable Contributions48.9 KB
  •   Cityowned Computer Hardware and Software Policy109.5 KB
  •   Compressed Gas Safety Policy1.4 MB
  •   Copy Center Policy269.8 KB
  •   Drug Alcohol Use78.8 KB
  •   Electronic Mail Usage System94.2 KB
  •   Emergency Conditions Closure of City Worksites175.6 KB
  •   Employee Conduct434.2 KB
  •   Employee Data Changes58.9 KB
  •   Equal Opportunity / Non-Discrimination / Affirmative Action56.8 KB
  •   Exempt Employees378.8 KB
  •   Exit Procedures129.5 KB
  •   Hearing Conversation Program1.6 MB
  •   Idling100.2 KB
  •   Indoor Heat Policy68.3 KB
  •   Information System Passwords516.5 KB
  •   Internet Usage113.2 KB
  •   Legal Services215.4 KB
  •   Mailing Policy315.9 KB
  •   Media Inquiries101.5 KB
  •   Motor Vehicle Operations48.5 KB
  •   Notice of Right to Review Personnel File104.1 KB
  •   Orientation60.8 KB
  •   OTJ Injuries Illnesses93.5 KB
  •   Overtime Policy for Hourly (Non-Exempt) Employees454.1 KB
  •   Paid and Unpaid Leave240.2 KB
  •   Parking Permits91.5 KB
  •   Personal City Owned Appliance Policy615.7 KB
  •   Policy Procedure Manual Usage52.6 KB
  •   Providing References42.7 KB
  •   Records Management856.3 KB
  •   Respritory Protection Program2.2 MB
  •   Sick Leave Return To Work45 KB
  •   Smoke Free Environment 2012 With Map2.1 MB
  •   Take Home Use Of City Vehicles54.7 KB
  •   Towing Policy321.1 KB
  •   Vacation Donations59.7 KB
  •   Wireless Communications Device Policy409.6 KB
  •   Workplace Violence and Harassment78.1 KB
  •  Policy & Procedure Forms

  •   2014 Employee Performance Appraisal Form80.4 KB
  •   2014 Manager Performance Appraisal Form93.2 KB
  •   2014 Self Evaluation148 KB
  •   Acknowledgment Of Understanding48.5 KB
  •   ADA Qualification Determination Worksheet51.6 KB
  •   Adverse Action Notice48.3 KB
  •   Aerial Lift Bridge Release Of Liability9.4 KB
  •   Charitable Contrib Payroll32.3 KB
  •   Chemical Test Form8.2 KB
  •   Chemical Testing Facility Info46.9 KB
  •   Computer Home Use Agreement21.1 KB
  •   Departing Employee Checklist35.7 KB
  •   Department List36.4 KB
  •   Employee Chemical Test Request43.3 KB
  •   Employee Conduct434.2 KB
  •   Employee Data Maintenance Form413.3 KB
  •   Employer Information Form155.1 KB
  •   Employer Job Offer46 KB
  •   Exit Information Form38.5 KB
  •   Exit Interview Questionnaire66.2 KB
  •   Incident/Injury Report Form158.7 KB
  •   Internet Access Request Form17.3 KB
  •   MN Workers Comp Info Sheet7.5 KB
  •   Motor Vehicle Record Request62.8 KB
  •   Notice Of Job Assignment42.8 KB
  •   Notice Of Removal On Probation39.1 KB
  •   Notice Of Test Result42.2 KB
  •   Organizational Orientation Checklist47.3 KB
  •   Organizational Orientation Quality Survey35.7 KB
  •   Physicians Report76.9 KB
  •   Pre Adverse Action Notification40.7 KB
  •   Report Form For Discrimination Harassment Or Violence37.7 KB
  •   Request For Unpaid LOA123.4 KB
  •   Special Use Request Form46.9 KB
  •   Summary Of Rights21.2 KB
  •   Travel Procedures3.3 MB
  •   Vacation Donor Form35.8 KB
  •   Vacation Recipient Application Form45.1 KB
  •   Vehicle Safety Checklist30 KB
  •   Vehicle Travel Data Form45.2 KB
  •   Worksite Orientation Checklist18.1 KB
  •   Worksite Orientation Quality Survey45 KB
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